recruitment automation tools

The pandemic time has restrained every sector to limit its procedures. The same happens in the recruitment process too. The majority of the companies are now investing in recruitment automation tools that make the hiring process easier than before.

Virtual hiring methods are evolving each day. Many people are applying for as many jobs they are possible to work with. This sudden surge of application has to be managed efficiently. These tools help in the overall tasks associated with recruitment and especially reducing the turnovers and time-to-fill.

Below are the top 10 recruitment automation tools that are boons for recruiters and companies in smarter recruiting practices.

1. Application Tracking Systems

As we mentioned above, how can companies manage the surge of applicants? It is very important to have a transparent approach throughout the hiring procedure. Here, Application Tracking systems play a vital role.

These systems are capable of sorting thousands of resumes and CVs that appear for your job posts. Applying online is the easiest process though. The manual sorting of applications will be very hard.

ATSs effectively keep every application in one place once after an applicant has applied for the job vacancy. An ideal ATS has several collaborative tools that help recruiters to engage with candidates at any time. It can include video interviewing, career page builder, direct messaging, etc.

One of the striking features of ATSs are they gauge the aptest candidates according to your requisites. This can save you time and money.

Such structured systems narrow the talent pool but never can recruiters miss the top talents. ATS optimized application can be based on keywords, resume formats, etc and it will help you reach top candidates.

Some of the popular ATSs are Greenhouse, Taleo, SmartRecruiters, Zohorecruit, etc.

2. Talent Assessment Tools

It is a great thing that you filtered out apt candidates for the job position using ATSs. The next is a crucial stage to assess each candidate on all aspects. Assessment tests are organized for testing the relevant skill within each candidate that can decide his/her potential in doing things.

These tests can differ according to the job posts. A small task and a deadline for it will encourage candidates to make things on time.

After completing the tests, each candidate is given scores based on their performance. There are many types of pre-job assessment test done by companies to get the perfect fit for the company’s needs.

Some tests purely focus on cognitive skills and creative capabilities, on the other side, some can be mainly focusing on technical skills.

Talent pipelining tools too has a significant place in gauging efficient talents to your company. Collecting relevant details instead of asking for too much data will bring more responsive candidates and easily pave them into various segments of your workforce.

Much research proves that the large application volume can be minimized through top-quality automation tools. As many hundreds of candidates are now available, it is necessary to compose every element keenly so that recruiters can avoid any type of mishires or loss of cost.

Popular examples are Applied, eSkill, HireSelect etc

3. Programmatic Job Advertising

This is one of the most used recruitment automation tools of today. The flooding number of applications are the fruits of amazing ads on the internet.

Purchasing advertisements digitally will reduce the recruiting costs to a great extent. Studies have found that about 30% of the cost per applicant is reduced via digital advertisement strategies.

Recruitment automation tools mold a more branded exposure to your ads than that of normal job postings. It is easy to establish your company’s culture on a single canvas. Such job posting ads describe relevant employee experiences too.

These job ads appear in the most popular search engines, job boards, social channels, etc at a reduced cost when compared to traditional hiring. There will be hard-to-fill vacancies for which you can efficiently gauge candidates through programmatic job ads.

Top programmatic job advertising platforms are ClickIQ, Talentify, Recruitics, etc.

Read Also : Staffing Vs Recruiting Vs Hiring

4. Candidate Communication Tools

Maintaining constant interaction with the candidates is inevitable. A positive experience in every aspect makes the hiring process smooth and successful.

Qualified candidates are immediately given an immediate message that he/she is selected. Disqualified candidates too are notified on time.

Recruiters & employers trigger text messages and emails instantly after each stage of the hiring process. They shall get information on new hiring, other schedules regarding recruitment, etc.

Automating candidate reach is crucial and this is effectively done via communication tools.

You can easily engage with applicants & recruiters can spend time selling the job with modern strategies of communication. The whole process is hastened and given priority to communication management between the candidates. These recruitment automation tools enable completing hiring stages with utmost transparency.

Popular tools are HireSelect, AssessFirst.


5. Candidate Relationship Management Tools

Interaction with potential candidates is a must-have process throughout the hiring stages. The candidates must be aware of any changes regarding the recruiting sessions.

Email automation is the major process involved in the successful management of candidate relationships with recruiters.

Applicants show interest in a job post via emailing their resume, the company replies via emails. This email flow sustains every candidate to be up to date.

This CRM is a structured system that engages with previous, current, and potential candidates in a positive way complementing each of them.

Such CRM tools drive your business to the next level and gauge capable candidates for your position. This is the easiest method to fill positions sooner than the competitors, who are gauging candidates for similar job positions.

Such systems help in establishing a long-term relationship with candidates over time. A recruitment CRM not only brings applicants but also helps in knowing the effectiveness of your recruitment strategies too.

Best CRM Tools are TalentLyft, Beamery, Avature, etc.

6. AI Chatbots

Have you noticed those pop-ups when you open a website asking ‘how can I help you?’. These chatbots are a godsend for the recruiting process today. Applicant surge can be well controlled by these AI-powered chatbots.

Once an applicant shows his interest in the job position, the chatbot on the website will give an instant reply. This can follow the Q&A session leading to further selection procedures.

Applicants get timely information about the hiring process, ensures smooth communication of the changes in the company’s hiring process, etc.

The screening and scheduling process of each candidate is well managed by automatic chatbots. Such a dedicated chatbot builds a strong relationship between employers and candidates.

Using chatbots offer a very friendly yet seamless hiring experience for the candidates. This method of hiring increases transparency and helps in an efficient hiring process.

This AI agent will mimic hiring conversations with a human touch. It helps in gauging personal info and conduct basic administrative tasks in less time. Thus, a chatbot makes errorless pre-qualification stages and interview schedules.

The best examples of AI Chatbots are XOR, Olivia, Eightfold, etc.

7. Automated Text Messaging Tools

Text messaging is widely used by commercial firms to publish their latest offers, discounts, and add-ons. But what does automated text messages offer in the hiring process?

A recruiter’s workload is sometimes unexplainable. Some candidates irritate hiring managers and make the rest candidates into a black hole. These things are well avoided by automatic communication systems.

Simply, A text message addressing the applicant on the upcoming events or changes in the hiring process will help them in knowing their exact hiring status.

This avoids unnecessary interactions anywhere. Recruiters can focus on vital tasks and send them right to the candidate without any hurdles in between. Candidates get a chance to clear their queries directly via text messages about their application status.

The automated text messaging is very relevant and assure a smoother candidate experience during recruitment. This feature speeds up your recruiting and at the same time bring better candidates to reply for further hiring procedures.

The message facility also helps you in deciding which type of messages drives more people to engage in action and further to create such impactful hiring texts.

Examples include Mya, Olivia by Paradox, etc.

8. Talent Pre-screening Tools

Talent pre-screening is a significant part of the hiring process which now is replaced by awesome tools and software. Such tools filter candidates by giving ranks and grades paving them to further selection procedures. This pre-qualification test is something essential that too with a human touch.

These tools can indulge excellent resume screeners that assess the whole resume format, identify skills and requirements, etc. You get a qualified candidate that is automatically identified by the prescreening tools.

Virtual conversation agent or Chatbots too pave way for the utmost hiring experience for candidates in the pre-screening stage. These tools make recruiters more connected with every candidate with elaborate machine learning in advance.

Apart from lengthy interview stages, chatbots give out immediate questions and answers that instantly identify qualified and unqualified candidates for your company’s needs.

Top Talent pre-screening tools are VidCruiter, Xor, etc.

9. Talent Intelligence Tools

Think of a high executive job post where you cannot experiment with candidates. Many companies have identified talent intelligence tools useful here. The striking feature is that these tools are capable of reviewing previous employees, past applicants, recommendations, etc that are fit for your current job position.

This envisages an extensive talent pool for your job position rather than many numbers of applicants. Talent intelligence tools help in streamlining recruitment processes along with realizing the company’s needs.

These tools help in doing things focused on ‘capabilities’. This process enables you in studying the existing talent pool and retains some of them in hard-to-fill job positions successfully. Businesses can remain competitive and sense modern recruitment strategies in advance.

Talent intelligence leads to smarter recruitment methodologies, identify the ruling personnel and where they come from, foresee future talent requisites, etc.

Organizations can utilize talent intelligence very well for a more promising hiring process and sustainable candidates for your organization. Companies identify the winning trends of competitors, hiring strategies and knowing the required talents, etc.

Top Talent intelligence tools are LinkedIn Talent Insights, Seek out, ideal.

10. Interview Scheduling Tools

An interview is a mandatory hiring stage so far in both traditional or modern hiring. Planning and managing interview schedules for the different applicants for your job position is one of the tedious tasks in the recruiting process.

The interview is an initial touchpoint of the candidate to your company. The candidate expects a fair image of your company. Recruiters must try to fulfill their expectations and give considerable time for them to prepare and perform well.

So how can scheduling tools help here?

They act as a calendar system for scheduling the interview process efficiently. It helps in streamlining and syncing the entire interview process between recruiters and candidates. Hiring managers should be aware of dedicating their time and attention to the process.

Software and tools automate date, time, and messages to reach candidates on time. It can be synced with calendar tools so that both the applicants and recruiters review the schedules in between.

Recruiters can ensure the interview location through the app and inform changes too. Some companies even introduce the interviewers to the candidates to make the interview process more systematic.

Eg:- Calendly, Clara Labs, SparkHire, etc.

Read Also : How to Hire an App Developer in 2020


Recruitment Automation tools enable a hassle-free hiring process. It is important to ensure that the tools you use must provide the said feature seamlessly.


Companies can gauge efficient candidates through such tools for sure. If you are still thinking about such recruitment automation tools, it’s time to search your apt tool for easy hiring.

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